PV System Master File (PSMF)
Simplifying a complex process
PV Safety Master File (PSMF)
Managing the PSMF is a complex ongoing task, between updating sections owned by different parts of the business, and the challenge of creating the Annexes from information that comes from a variety of sources. CARA facilitates the entire process, including automatically generating the Annexes.
Benefits
Breaking up the PSMF into separately owned sections
The PSMF main body chapters and annexes are separated in sections within CARA allowing the flexibility of multiple data owners. Workflows will be generated based on date triggers to the respective owners, and then finally to QPPV for review and approval
Generating the Annexes
CARA can automate retrieving of data from various systems for automatically generating submission-ready PDF documents for each annex. The source systems for the data can be CARA (e.g. SDEA), MS Excel (exports from other systems), or via direct integration with other systems. The changes within the PSMF sections themselves are recorded in the CARA Audit Trail and can automatically generate an annex documenting the updates
Quarterly and Annual Reviews
Dependent on which section would need to be reviewed quarterly or annually, there will be periodic review workflows managed through CARA, to notify the relevant section owners of the required update. Versioning will be used in CARA to produce the newly updated documents from older versions as well as keep track of previous versions
Concatenation
Once all relevant documents are up to date and approved, the different sections are concatenated, assembled, producing one MS Word of PDF document containing all updated sections ready for submission
Global vs. Local
The sections of the Global PSMF can be used for the Local PSMF or adapted. Through property inheritance, CARA allows an automation for the generation of local sections from global sections. Local PSMFs per country/market are also handled and stored in CARA with the same functionality as Global PSMF
Example PSMF Section Update Workflow
Quarterly or Annual Periodic Review for a PSMF section or Annex
Acknowledge receipt, update required
Update of Section or Annex
Section in Final Draft
Received, Reviewed with comments and/or Approved
